Group Trip Advisor

Winter is coming! Our list of the top snowsport destinations for groups

Prepping for winter with deep lunges to get those quads in shape? Waxing your skis? If your idea of adventure includes snowflakes and slopes you have a lot of options. In fact, there are over 400 ski areas in operation across 37 states. But, which are the best?

Ski and snowboard with friends and family.

Over the past decade+, select ski resorts like Vail, Breckenridge, Aspen Snowmass, Park City, Jackson Hole, and Telluride have consistently remained among the most highly rated destinations. These resorts have maintained their popularity due to a combination of factors including their terrain, snow reliability, lodging and dining options, and non-ski activities. Meanwhile other ski destinations have seen a rise or fall in their rankings and popularity due to several factors including:

The National Ski Areas Association estimates that roughly 12 million people visited a U.S. snowsport resort during the 2022/2023 season but, from our research, there isn't a definitive source of ski resort popularity over time.

Ski magazines (e.g., SKI, and Snow), travel publications (e.g., Travel + Leisure and Conde Nast Traveler), and others regularly release rankings and reviews of ski resorts. These rankings are often editorial reviews or based on reader surveys and cover various categories like snow quality, terrain, and family-friendliness.

Having reviewed all of the above, here's our list of the top snowsport destinations for groups:

Please let us know if we're missing your favorite ski or snowboard destination. Perhaps Heavenly or Killington? And check out our Ski Guide for Groups for a ski trip checklist and other planning resources.

Permalink đź”—

San Juan Island Boating

As the days get shorter and the temperatures colder, it's a great time to start planning (or perhaps dreaming) of Spring and Summer adventures and travels. For inspiration, we're revisiting this story of two amazing weeks boating in the San Juan Islands. We also added resources to help you plan, or simply imagine, a glorious vacation on the water.

What a trip! Bird watching. Kayaking. Whales diving under our boat (and me in tears with a mixture of fear and awe). Dining like royalty on freshly caught crabs. Anchoring and tying up to docks around the islands. Meeting other boaters and reveling in the comaraderie. Feeling more relaxed than I have in years. Meeting up with family and dining with friends on various stops along our cruising route. Ah, that's the life. Now, back to reality and awaiting the Visa bill.

San Juan Island boating vacation

Each island has a unique flavor, as does each harbor and bay. Although the charm of Deception Pass State Park (on Whidbey Island), Friday Harbor and Roche Harbor (both on San Juan Island), Fisherman's Bay and Spencer Spit (both on Lopez Island) is specific to each locale and its inhabitants, I found Sucia Island the most mesmerizing.

Sucia is a state park unto itself without permanent residents, a fossil bed, a tranquil respite from urban sprawl, a sanctuary for birds, vultures, seals, and very possibly a mouse or two. It offered what I needed most - silent nights and a bounty of nature to explore. The abundant plant and tree diversity was pointed out to me by my forester companion (who also doubled as skipper and chef - what would I do without him?!). He identified species as we hiked along the 15 miles of trails around the island. I believe there were approximately 14 tree species alone; each time we saw a new one, our heads would tilt back to find the top (I was looking at the beauty of it all while he analyzed the tree health and age). Madrona, firs, cedar, oak, maple, juniper, aspen, alder, yew - the list seemed as endless as the seascape, viewable from various bays, inlets, rocky embankments, and beaches around the island. Sucia is a wonderland for nature lovers. I know I'll return.

Quick tips for boating trips:

  1. Take a wearable PFD (i.e., a personal flotation device) and wear it.
  2. Learn how to tie knots before the boating or sailing trip.
  3. Practice at least once jumping off the boat to the dock to secure the lines (when docking) so the vacation isn't your first time doing it (this is both for safety and to avoid looking like a novice at the docks when your boat cruises in).
  4. If you're not the skipper, be a great crew member by being alert for instructions and thinking ahead to anticipate problems and needs.
  5. In peak boating season, plan ahead for places you must see by making reservations (and wing the rest - leave room for flexibility based on weather and whim).

Ready to go but don't own your own boat?

Chartering a boat can be a wonderful experience, offering unique opportunities to explore coastal regions, islands, and open waters. Here are three well-regarded marketplaces where you can find boats to charter with and without crews:

When considering a boat charter, always ensure to check reviews, compare prices, and understand the terms and conditions of the rental, including safety procedures and insurance coverage.

Whether you charter a boat, take a cruise, or book a sunset sail as part of a group trip, boating is a great way to go. And many cities and destinations offer fun and accessible ways to enjoy time on the water without requiring any prior boating skills. However you go, getting out on the water offers a unique perspective.

This story was originally published September 2006.

Permalink đź”—

Holiday gatherings means meal planning & preparation. What’s a host to do?

The holidays are fast-approaching, a prime time for family gatherings. And one thing is a given at family events of any size: food. Organizing meals for family reunions and groups of friends can be delightful but also stressful and challenging.

Planning a family or friends gathering

Here are five tips to help you manage this smoothly:

1. Plan Ahead with a Menu: Start by creating a menu that caters to various tastes and dietary restrictions. If appropriate for your group, include a mix of vegetarian and gluten-free options to ensure everyone has something they can enjoy. Planning the menu in advance allows you to organize shopping lists and prepare some dishes ahead of time.

2. Use Sign-up Sheets for Potluck Style: If you're opting for a potluck, use digital sign-up sheets like Google Forms or Sheets. This helps to avoid duplicate dishes and allows family members to showcase their specialty recipes. It also distributes the cooking load, making it easier for everyone.

3. Bulk Cooking and Prepping: For main dishes, consider recipes that can easily be made in large quantities, like casseroles, stews, or pasta dishes. Preparing some components of the meals a day or two in advance can also reduce stress. Items like desserts can often be prepared in advance.

4. Set Up Stations: Organize the dining area with different stations for appetizers, main courses, desserts, and drinks. This helps to manage the flow of people and reduces crowding. Stations can be themed (e.g., a kids' station with child-friendly foods) to make the dining experience more fun.

5. Consider Dietary Needs and Allergies: Make sure to label foods, especially if they contain common allergens like nuts, dairy, or gluten. Offering a variety of choices ensures that those with dietary restrictions or allergies can still enjoy the meal.

The key is in planning and communication. Make sure everyone is aware of the plan and, as appropriate, their responsibilities. Our post on the art of delegation may also be helpful.

Ready to get started planning your group gathering? Here are a few excellent sources for recipes that can cater to a wide range of tastes and dietary needs:

Remember, the essence of holiday gatherings is to create an atmosphere of warmth and joy. The goal is to create happy memories and enjoy the company of family and friends.

Happy Holidays and Bon Appetit!

Permalink đź”—

Travel Light, Sans Golf Clubs, Skis or Other Sports Equipment

There are several companies that will ship luggage and sports equipment (golf clubs, skis, bikes, snow and surf boards...) to your travel destination. These services take the hassle out of traveling with bulky bags and heavy items and make it easier to get your luggage and gear from point A to B. It’s a great way to simplify and de-stress the travel experience. Particularly larger, busier airports can be difficult to navigate. Skipping bag check lines and long waits at the baggage carousel (not to mention the oversize baggage area) can ease and streamline your trip. Plus, you won't have to rent equipment once you arrive.

Ship sports equipment and luggage to your destination

Shipping options, pricing, and terms of service vary from company to company, so it's important to review the latest info from each provider including their shipping guarantees and insurance options. That said, in general, here’s how these service work:

    1. Online Booking and Scheduling: Visit the company’s website to set up and book your shipment. During this process, you will be asked to provide details such as your pick-up location, destination, desired shipping dates, and information about the luggage or equipment you are sending. There may also be service level options (e.g., economy to express) based on how quickly you need your items to arrive.

    2. Pricing: Pricing is determined by factors such as the size and weight of the items, the distance they will travel, and the chosen speed of service. Each company offers a quote at the time of booking.

    3. Packing Your Items: You are responsible for packing your bags or equipment as if you were going to check them in at an airport. For specialty items like golf clubs or skis, companies like Ship Sticks may offer guidance or provide specialized packaging to protect your gear during transit.

    4. Labeling and Documentation: After booking, you typically need to print out shipping labels and, if you're shipping internationally, any necessary customs documentation. In some cases, the company might send you label pouches or even arrange for a driver who will attach the shipping label upon collection.

    5. Collection: You can arrange to have your items picked up from your home, office, or other specified locations. The actual collection is usually handled by third-party couriers affiliated with major shipping carriers like UPS, FedEx or DHL. Alternatively, you may also have the option to drop off your luggage at a local carrier store or a designated drop-off location.

    6. Shipment and Tracking: Your items are then shipped through the company's logistics network, which is often a partnership with well-known carriers. Throughout the journey, you can track your shipment using tools provided by the company, receiving updates on their progress to your destination.

    7. Delivery: Your items are delivered directly to the destination you specified, such as a hotel, golf course, vacation home, or even directly to a cruise ship or sporting event.

    8. Guarantee: Many of these services come with a guarantee for on-time delivery, adding a layer of assurance. Their customer support teams are also typically available for inquiries and to resolve any issues that may arise.

Here's a list of some well-known and well-reviewed shipping services:

    1. Luggage Forward - Luggage Forward specializes in door-to-door luggage and sports equipment shipping worldwide. Luggage Forward is known for its dependable service and has earned 4.7 stars on Trustpilot.

    2. SendMyBag - SendMyBag has also gained a positive reputation for its international luggage shipping, often being noted for its competitive pricing and clear communication. SendMyBag has a 4.6 star rating on Trustpilot.

    3. Ship Sticks - ShipSticks Ship Sticks has received accolades from golfers for their reliable and easy-to-use service, which is tailored to the needs of golf travel. Ship Sticks has a 4.7 rating on Trustpilot.

    4. BikeFlights - For cyclists, BikeFlights is often the go-to service. The company has built a solid reputation for careful handling and efficient delivery of bicycles, which are items that require special attention during shipping. BikeFlights has a 4.8 rating on Trustpilot with over 40,000 reviews, the most of any company on this list.

    5. Luggage Free - Luggage Free has been noted for its premium, white-glove service, and is often highlighted for providing a stress-free experience with high levels of customer satisfaction. Luggage Free has a 4.7 star rating on Trustpilot.

Each of these companies provide varying levels of service, tracking options and customer support to ensure your items arrive safely and on time. Availability of these services may also vary by location. We recommend visiting their websites to confirm availability, compare prices, service options, and recent customer reviews to find the best option for your specific needs. You may also want to consider choosing a company that specializes in the type of shipping you require.

Lastly, it's also worth considering the oversize baggage fees of the airline you're planning to travel. These fees vary airline-to-airline based on the size and weight of the baggage as well as the route (especially for international flights). Oversize and overweight baggage fees change over time but typically start at $100-$200 per bag, each way, and are often in addition to any standard checked bag fee. Some airlines may waive oversize fees for items like skis or golf bags on particular flights.

Permalink đź”—

Group reservation options at the largest U.S. hotel chains

Group rates at hotels can offer several benefits, including:

For more details, our Group Reservation Guide includes additional insights, a list of group reservation myths, and tips for speedy group reservations.

Make group reservations at Marriott, Hilton, Wyndham, IHG, Choice and Hyatt hotels.

To help you get started, here are links to group booking resources for the six largest U.S. hotel chains:

Want to explore other options? HotelPlanner.com is independent of any hotel brand and promises to meet or beat any price for your group's travel needs when reserving 10 rooms per night or more at a hotel of equal or greater quality. HotelPlanner.com caters to a range of groups, including sports teams, reunions, weddings, more.

Once you’ve decided on your group’s destination and have your lodging set, here are links to group booking resources for the five largest U.S. airlines to help you get there.

Permalink đź”—

Haunted Hotels Abound

Groups looking for a bit of spookiness might consider staying at one of these well-known haunted hotels. Even if you're skeptical about the paranormal, a night at one of these ghostly lodgings might just make a believer out of you. And, to provide a glimpse into the eerie experience at these hotels, we’ve included TripAdvisor reviews from travelers who stayed at a few of these establishments.

The Hotel del Coronado in San Diego

The Stanley Hotel in Estes Park, Colorado - The inspiration for Stephen King's "The Shining," this hotel is rumored to be haunted by various spirits, including past guests and employees. As one TripAdvisor reviewer wrote, “Something tugged on my ear when I was in bed, and I knew my husband was sound asleep at the time. I thought I saw a woman wearing an old-fashioned hat looking down at me. If ghosts freak you out, stay elsewhere."

The Crescent Hotel in Eureka Springs, Arkansas - Famously known as "America's Most Haunted Hotel," the Crescent has been the focus of numerous paranormal investigations.

The Queen Mary in Long Beach, California - This retired ocean liner, now a hotel and museum, is purportedly haunted by the spirits of past passengers. Does this sound like a place you'd like to visit? "After dark, I took the Queen Mary's haunted tour and saw a lot of scary places including the haunted ballroom... and the pool, which was the creepiest place of all because a photo taken by another guest showed an apparition."

The Menger Hotel in San Antonio, Texas - This historic hotel is believed to be haunted by the spirits of past guests, including Teddy Roosevelt.

The Hotel del Coronado in San Diego, California - This iconic beach hotel is rumored to be haunted by the ghost of a young woman who took her own life there in the 1890s. This reviewer shares their experience: "We were staying in Room 4101, in the California Cabanas. The last two nights, the local ghosts came to visit us—for hours they turned the lights on and off, moved around the room, and adjusted the temperature to extreme heat and cold. My advice: If you aren't able to handle this type of stuff, don't check in!"

The Marshall House in Savannah, Georgia - This historic hotel is said to be haunted by the ghosts of former guests and Civil War soldiers. What's the most haunted room you ask? "I was staying in room 414, which is rumored to be the most haunted room at the hotel. In the middle of the night, I woke up to a spirit nurse trying to take my temperature."

The Hollywood Roosevelt in Los Angeles, California - This iconic hotel is said to be haunted by the ghosts of celebrities like Marilyn Monroe and Montgomery Clift.

For those interested in venturing further afield, here are five notable haunted hotels in Europe:

Happy Halloween!

Permalink đź”—

Planning a Successful Family Reunion - Part I

Congratulations, you've just volunteered - or been volunteered - to organize your next family reunion. Dozens, perhaps hundreds, of your relatives are counting on you to plan a great event. Don't stress out. Follow these basic steps to ensure the family reunion is a wild success.

1. Start planning today. Family reunions can be particularly time consuming. So start early. Planning in advance will increase the odds that more people will be able to attend the reunion, which translates into more fun for everyone. By booking early, you can most likely secure better rates and/or reserve your preferred hotel or retreat site, flights and other travel arrangements.

2. Guest list size. Deciding which members of the family to invite and how far to extend the family tree can create stress and challenges. It's akin to planning a wedding invitation list. You don't want to hurt anyone's feelings and yet you have to draw the line somewhere. This is a personal family decision. While you can extend the invitation to more people over time, in order to begin the planning process it's critical to understand how big of an event you are planning and to have a rough sense of who will be attending.

3. Money matters. Your group's budget is perhaps the most important consideration to understand up-front. When estimating the expense for each attendee, consider the costs of transportation (by air or car), lodging, food and entertainment. With input from other family members, set a budget that will be comfortable for the vast majority of the family. If you will be collecting money from attendees to help cover the costs of special events and activities, keep detailed records of your expenses including any deposits for hotels, caterers or other service providers. Unfortunately, trip organizers are often left holding the bag with extra expenses. Don't be shy to ask for contributions. And, while you want to keep the event as affordable as possible, make sure you add some buffer to your budget. If there's extra money left over, splurge on a special treat for the group, or bank the funds for the next reunion. Most importantly, plan activities that can be enjoyed regardless of budget: potlucks, games, music, storytelling.

4. Choose the date. First of all, know in advance that you will not be able to accomodate everyone's schedule. With that in mind, here are hints to get the best date locked in:

Continue reading Part 2.

Permalink đź”—

Planning a Successful Family Reunion - Part II

Continued from Part 1.

Organizing a family reunion? Dozens, perhaps hundreds, of your relatives are counting on you to plan a great event. Don't stress out. Here are tips for finding locations, hotels and activities to ensure the family reunion is a smash hit.

5. Location, location, location. As in real estate, location is key. If you have a tradition of rotating between the homes of various family members or there is an obvious central location, this decision is easy. However, if your family is spread out and there’s no pre-established plan, choosing the location may seem daunting. Many families converge at places such as Disneyland and other theme parks, top vacation destinations such as Hawaii or San Diego, they explore national parks and monuments and also gather in urban, rural and resort towns across the United States. Your choices are endless and depend on group size, budget, time of year and the type of activities best suited to attendees.

Here’s a quick checklist to help you find the location just right for your next family reunion:

6. Hotels, resorts and vacation rental homes. To ensure that you are able to secure your desired lodging at the best possible rate, it's best to start the search as early as possible. Key considerations in selecting the right place(s) to stay for your group include:

When making hotel reservations, simplify this part of the group organizing process by offering options in a range of price categories (for larger groups, arrange room blocks at multiple hotels):

7. Schedule events and activities. Why? They increase the fun factor, offer bonding opportunities, serve as fodder for conversations, jokes, photo-ops and turn into life-long memories.

Events and activities vary from formal sit-down meals to casual barbeques, from guided tours to theater, and from physical activities to family-oriented games. Activity-planning tips:

Finally, thank you to everyone who sent us feedback. Here's what we heard:

Suzanne B. shared, "We were looking for options as everyone seems to be strapped financially. I appreciate your time and service in compiling this for us."

Marina T. wrote, "Planning these sort of things are really time consuming and I think you just made it that much easier :)"

And Marilynn S. added, "I think it is SO important to plan games and activities that can be enjoyed regardless of budget. Sometimes a reunion at a park or campground is more work than booking a hotel or cruise ship but isn't it worth having ALL your family attend - not just those that can afford the reunion fees?"

This article was originally published March 2006.

Permalink đź”—

Meet the Bride: Wedding Taskmaster

Weddings come in all shapes and sizes, like the brides that are in charge. I say "brides in charge" because, let's face it grooms, once you plan that elaborate proposal and are engaged, the bride takes over from there. Yes, you help. But it usually is in reaction to requests, however subtle or overt, from your bride to be.

Ceremonies roughly fall into five major categories: Budget, moderate, luxury, elopement and destination weddings. I recently participated in my sister's wedding which fell somewhere between budget and moderate and was a bit of a destination wedding at a lakeside resort. Every detail was perfectly planned and the wedding went off without a hitch all because of the bride's event planning experience and gentle task-manager skills.

Family, friends, bridesmaids and groomsmen were excited for the wedding and geared up for an extended weekend at a lakeside resort. And we were all assigned tasks to do either weeks before the wedding, the day of the ceremony or after the ceremony. When we arrived at the wedding location two days before the event, my lovely bride sister had a three-ring binder with all her wedding coordination plans neatly organized in print. That binder contained the secrets to the most organized wedding I've participated in. If you don't want to hire a wedding coordinator and want to do it yourself, here's how my sister did it. Amend this to suit your wedding's needs/tastes and assign anyone you want to the task(s). The key is delegation and proper follow-up by the bride (and groom).

Tips and Tasks Before the Wedding

Tasks for Wedding and Reception Set-Up

Tasks for Leaving the Wedding

My sister must have had many more tasks I was unaware of, but it all happened so smoothly, I didn't notice. Next family wedding I attend or participate in, I'll be fully prepared. Thanks, sis. ;-)

This article was originally published October 2007.

Permalink đź”—

Top States for Destination Weddings

For their breathtaking landscapes, natural beauty, rich history, cultural allure, and diverse entertainment offerings, here’s our list of the top 10 states for destination weddings.

    1. Nevada: Las Vegas, often called the "Wedding Capital of the World," is famous for its swift, simple, and frequently impromptu weddings. The city's numerous chapels, combined with its entertainment and nightlife, make it the #1 destination for out-of-state weddings. However, beyond the Strip, Nevada also boasts stunning desert landscapes and luxury resorts. For couples beginning their planning, the Las Vegas tourism board's wedding guide is an excellent starting point.

    2. Hawaii: With its tropical beaches, lush landscapes, and romantic sunsets, Hawaii is a top choice for many couples. Each island offers a unique backdrop, from the dramatic cliffs of Kauai to the bustling beaches of Waikiki. There are no state residence or U.S. citizenship requirements to get married in Hawaii. Couples can find everything from caterers to florists and photographers on the Go Hawaii website.

    3. Florida: Popular spots like Miami, the Florida Keys, and various Gulf Coast locations attract out-of-state couples (particularly those from the Northeast), seeking a sunny and sandy wedding. The state also boasts numerous luxury coastal resorts and, of course, there’s Disney World. The Visit Florida wedding planning guide provides details on getting married in Florida and offers ideas and inspiration for exceptional venues.

    4. New York: Beyond the allure of a New York City wedding, upstate New York offers beautiful venues in the Catskills, the Adirondacks, and the Finger Lakes wine region. With its iconic landmarks and cosmopolitan charm, New York City is especially popular among international couples traveling to the U.S. to tie the knot. New York State was one of the first states in the nation to legalize marriage for LGBTQ individuals. I Love NY’s LGBTQ New York Wedding Guide incudes details about licensing rules and LGBTQ-friendly venues.

    5. California: No other state offers such a diverse landscape and range of options for destination weddings. From beaches to the wine country of Napa and Sonoma, coastal towns along the Pacific Coast Highway, glamorous spots like Beverly Hills, and rustic settings in the majestic Redwoods or Sierra Nevada mountains – the choices are vast. Visit California provides dozens of venue options to help you craft the perfect celebration.

    6. Colorado: For those seeking a mountain backdrop, Colorado provides breathtaking venues in places like Aspen, Vail, and Estes Park. Whether in summer or winter (indeed, even winter), Colorado is the destination for high-altitude weddings. If you’re eager to wed in Colorado but mountains aren’t your thing, Colorado offers an array of venue options from dude ranches and historic hotels to luxury resorts.

    7. South Carolina: Exuding Southern charm, South Carolina boasts beautiful beachfront, coastal, mountainous, and urban settings to say “I do.” Charleston, especially, has surged in popularity in recent years. With its historic ambiance, cobblestone streets, and moss-draped oak trees, it ranks as one of the premier wedding destinations in the Southeast. TheKnot provides a comprehensive guide to assist couples in obtaining a marriage license in South Carolina.

    8. Louisiana: With its rich Cajon and Creole heritage and Bayou beauty, Louisiana presents diverse settings that make it an excellent choice for destination weddings. New Orleans stands out, especially its historic French Quarter, vibrant music scene, and festive atmosphere, as a favorite for many out-of-state couples. Moreover, the state’s world-renowned cuisine, featuring dishes like gumbo, jambalaya, po’boys and beignets infuse a distinctive flavor into wedding feasts. The Ultimate Guide to New Orleans Weddings offers resources ranging from help obtaining a marriage license to arranging a second line and assistance with your group hotel reservation.

    9. Arizona: Home to some of the country's most picturesque landscapes, from the awe-inspiring Grand Canyon to the red rocks of Sedona, Arizona offers a unique and stunning backdrop for any wedding. Additionally, with over 300 days of sunshine each year, Arizona is a dependable choice for outdoor ceremonies. However, be mindful of the extreme temperatures in the summer! Whether you prefer a luxurious resort in Scottsdale, a rustic ranch setting, or an intimate desert ceremony, Arizona is an excellent choice. If you’re contemplating tying the knot in the desert, the Brides guide to planning a successful desert wedding offers helpful tips and recommendations.

    10. Alaska: This choice might be unexpected and less conventional, but for adventurous couples, seeking a truly unique experience, Alaska presents an opportunity to marry amidst majestic glaciers, snow-capped peaks, tranquil lakes and picturesque rivers. In certain parts of Alaska, during specific times of the year, the sun barely sets. This provides extended daylight for festivities and unique photography moments. However, Alaska’s weather is unpredictable, so it’s crucial to be prepared for a range of conditions, even in summer. “Anything can happen in the great wide open” notes Alaska Bride. Check out their tips for planning an outdoor wedding. Finally, it’s worth noting that some of Alaska’s most breathtaking locations are remote, potentially leading to higher travel costs and time for guests attending the celebration.

Naturally, "top destinations” is subjective and this list may change based on trends, economic factors, and global events like pandemics. Ultimately, it isn’t just about the scenery, weather or cultural significance of a location; it’s about what’s best for you, your partner and the loved ones celebrating with you. Finally, before you get too far down the road with planning, be sure to check and know the current marriage license requirements. Happy wedding planning!

Permalink đź”—

Airline group reservations -- Great options not always the best fares

Group air reservations offer several benefits for groups of 10 or more traveling together for events such as weddings and family reunions. One of the primary advantages of a group reservation is the ability to hold a block of seats with a deposit, rather than paying the full ticket price upfront. Additionally, there is typically flexibility with passenger name changes up to a specific date. This flexibility is especially helpful if some attendees are unsure whether they will be able to attend and others may take their place.

However, several factors can influence the cost-effectiveness of group fares. Depending on the group’s size, travel dates, and destination, group fares might be more competitive than refundable tickets. However, they often cost more than other, less-flexible, ticket options available online. It's worth noting that larger discounts, if available, are typically reserved for bigger groups, usually those with 50 or more travelers.

One of the appealing aspects of group bookings is the assurance that everyone will travel together on the same schedule and pay the same amount. Yet, with early planning, there is usually good availability of individual seats on most flights and, if group members are prepared to book in advance, fares may not vary substantially. It's also vital to understand that group fares are subject to availability, including potential blackout dates. Planning in advance is crucial to avoid such limitations. Additionally, group fares might have fees for changes, additions, or cancellations, so it's important to read the terms carefully.

For those considering group bookings, most airlines have a dedicated group booking department. If you can't locate their group desk online, call the carrier's main booking line to inquire about making a group reservation. Also, remember that you will need to designate a group leader to be the primary contact with the airline.

To help you get started, here are links to group booking resources for the five largest U.S. airlines:

Check out our group reservation guide to learn more about the benefits of group reservations and get wise to some group discount myths.

Permalink đź”—

Categories

216 more posts can be found on our all posts page.